1. Overview and introductory guidance (2023)

The Data Security and Protection Toolkit uses cookies to improve your on-site experience. Find out more about cookies

BETA This is a new service

Data Security and Protection Toolkit

Register Log in

Data Security and Protection Toolkit

This page provides an overview of the Data Security and Protection Toolkit (DSPT).

(Video) Introduction to Rhythm Reading: Stage One

1. Introduction

This page provides an overview of theDSPT and its core functionality. We aim for theDSPT to be usable without reference to detailed guidance.

If you need further support please contact theHelpdesk, watch the videos, access the'Standards Met' guidance, Completing for a second time or join a webinar. Once logged in, you can use the feedback form to give us feedback and suggestions.

2. What is the DSPT?

Thisis an online self-assessment tool that allows organisations to measure their performance against the National Data Guardian’s 10 data security standards.

Itis also an annual assessment. As data security standards evolve, the requirements of theDSPT are reviewed and updated to ensure they are aligned with current best practice. Organisations with access to NHS patient data must therefore review and submit their annual assessment each year before the deadline.

The DSPT also provides organisations with a means of reporting security incidents and data breaches.

3. Why complete a DSPT assessment?

(Video) Overview of mathematics guidance for key stages 1 and 2 – Introduction

All organisations that have access to NHS patient information must provide assurances that they have the proper measures in place to ensure that this information is kept safe and secure. Completion of the DSPT is therefore a contractual requirement specified in the NHS England Standard Conditions contract and it remains Department of Health and Social Care policy that all bodies that process NHS patient information for whatever purpose provide assurances via the DSPT.

Completion of the DSPT is also necessary for organisations which use national systems such as NHSmail and the e-referral service.

4. Registration

To register, you will need an email address and your organisation’s ODS code. You can look up your ODS code bysearching for your organisation on theODS portal. If you do not have a valid organisation code or cannot find your organisation on the portal, you should log a query with the ODS team via the Exeter Helpdesk.

If you attempt to register and receive a message stating that your organisation already has an administrator, then you will have to contact this person directly as they will be responsible for adding new users for your organisation. If you do not know the identity of your organisation’s administrator, then please contact the Exeter Helpdesk.

5. First steps (organisation profile)

When you register and log in for the very first time, you will be asked to choose the most appropriate sector for your organisation, to provide details of key roles and whether you have any relevant certifications? This is called the 'Organisation Profile'. The answers you give here will tailor the questions you need to respond to in your assessment (see below). You can change your answers later and will be prompted to check this information when you publish an assessment.

6. The requirements

The requirements for the DSPT are tailored to your organisation type. Organisations such as NHS Trusts and Clinical Commissioning Groups will have to complete a more extensive assessment than a smaller organisation such as a dentist or an optician. Guidance on selecting the correctOrganisation Typefor your organisation can be found on our Help page.

Information regarding theDSPT Standard and a full list of the2022/23 Requirementsfor all organisation types are provided on the News page.

7. 'Standards Met' assessment

Following successful registration, you should aim to complete a ‘Standards Met’ assessment by responding to all the questions within the assessment which are indicated as being MANDATORY. A guide is availableat 'Standards Met' guidance. The number of mandatory questionsare determined by your organisation type.

The DSPT is organised under the 10 data security standards. Under each standard there are a number of 'Assertions' which you will need to work through. To complete each assertion, you are required to provide evidence items which demonstrate compliance with the assertion.

Once all the mandatory evidence items have been completed, and all assertions confirmed, you will be able to publish your assessment. If you need to make any changes at a later date to information you have provided, you can update and republish your assessment any time throughout the year. You must however ensure that your organisation has published at least one assessment by the deadline of 30June every year.

Step by step guidance on completing the DSPT for Social Care organisations isadditionally available. This guidance may be of interest to any smaller organisation. Please see section 12, below or see the'Standards Met' guidance

8. 'Approaching Standards' assessment

Social Care organisationsare eligible to complete an ‘Approaching Standards’ assessment, indicatingcare providersthat have demonstrated good progress but have not yet reached 'Standards Met'.

9. 'Standards Exceeded' assessment

(Video) SELF INTRODUCTION | How to Introduce Yourself in English | Tell Me About Yourself Interview Answer

If an organisation achieves 'Standards Met' and also has a current Cyber Essentials PLUS certification recorded in its Organisation Profile, then it's status will be displayed as 'Standards Exceeded'.

10.Visibility of assessments

Once you have published your assessment, you will receive a confirmation email. Your completed status can also be confirmed by using the Organisation Search function on the Toolkit – the content of which is updated every 10 minutes.

This displays your organisation’s toolkit status. No information on the content within your toolkit is available publicly.

11. Adding more users

Administrators can add additional users from the ‘Manage Users’ screen. Thisfacility is available to administrators only via the ‘Admin’ drop-down menu. It includes a description of the permissions / roles which are available. If you require access, please speak to your local administrator.

12. Completing the Data Security and Protection Toolkit toreceive NHSmail

If your organisation is interested in adopting NHSmail, please visit the NHSmail support pages. A dedicated NHSmail helpdesk is also available.

13. Support to Social Care organisations

In order to support Social care organisations that are new to the DSPT, specificSocial Care guidance is available including responses to questions which are frequently asked by care providers.

14. Headquarters (HQ) assessments (organisations with multiple sites / branches)

If your organisation is made up of multiple sites or branches, which all follow the same policies and exist as a single legal entity, then you may choose to publish a single assessment at HQ level. This assessment can then be applied to all the sites listed under the HQ. The process for publishing an HQ assessment depends on your organisation type as follows:

(Video) 2. Introduction to Alcohol - Tipsy Bartender Course

14.1 HQ assessments for Social Care, Pharmacy or Optician organisations

You should complete the DSPT under the ODS code for your HQ or Head Office organisation.

When you come to publish your assessment, the list of sites related to the HQ will be displayed, allowing you to selectwhich ones you want to include in the submission. You can check your list of sites before you publish. The list of related sites is taken from ODS data. If this is list is incorrect, please contact the Exeter Helpdesk at the earliest opportunity.

You may wish to publish for selected sites initially and then publish a further assessment later (including additional sites, when the list is corrected).

Detailed guidance onregistering and publishing assessments(including those with complex legal structures) is also available. This guidance was initially written for Social Care but will also be helpful for other types of organisations.

14.2 HQ assessment for other sectors

Other sectors with a HQ / site structure should firstly publish their assessment, thenraise a call with the Exeter Helpdesk. Inthe request, provide the list of organisation names and their ODS codes (in either table or spreadsheet format) and confirm that all sites follow the same processes as the organisation which has published.

Detailed guidance onregistering and publishing assessments(including those with complex legal structures) is also available. This guidance was initially written for Social Care but will also be helpful for other types of organisations.

The DSPT support teamwill then apply the published assessment to the list of sites you have provided.

15. Providing evidence for multiple separate organisations

For users who complete a separate toolkit for multiple organisations, there is a function which allows you to see how each organisation you support has responded to specific evidence items. It also allows you to provide a new response to text, date and checkbox questions in bulk for multiple separate organisations in one go.

When you log in, you will see an option to ‘Provide evidence for multiple organisations in one go’.

For evidence items that require a document response, it is only possible to REVIEW responses in bulk. Expansion of this functionality will be kept under consideration as we monitor usage of the new tool.

16. Incident reporting

It is the duty of all health and care organisations that process personal data to report any data breaches to the Information Commissioner’s Office (ICO) via the DSPT within 72 of discovering an incident. See further guidance onIncident Reporting.

17. Completing theDSPT using the incorrect ODS code

Where an organisation has registered and completed theirassessment under the wrong ODS code, their user accounts and assessments can be transferred to the correct code. In this instance please contact the Helpdesk.

18. Cyber Essentials PLUS and ISO 27001 Certifications

(Video) How To Write A Dissertation Introduction Or Thesis Introduction Chapter: 7 Steps + Loads Of Examples

If your organisation has a Cyber Essentials PLUS certification covering all of your health and care data processing, you can record this in the Organisation Profile (available from the Admin menu).If your organisation has an ISO 27001 certification but does not have an option to record this in theOrganisation Profile,please contact theHelpdesk.

19. Further help

If you require any further help, please see our responses to Frequently Asked Questions (FAQs)


How do you write an introduction guide? ›

These are:
  1. An overview of the topic. Start with a general overview of your topic. ...
  2. Prior research. Your introduction is the place to review other conclusions on your topic. ...
  3. A rationale for your paper. ...
  4. Describe the methodology you used. ...
  5. A thesis statement. ...
  6. An outline.
Aug 10, 2021

Which guide question in the introduction part is being answered? ›

The introduction is the broad beginning of the paper that answers three important questions for the reader: What is this? Why should I read it? What do you want me to think about / consider doing / react to?

What is the introductory section explanation? ›

What is the function of the Introduction section? Put simply, the Introduction should answer the question 'Why:' why you choose that topic for research; why it is important; why you adopted a particular method or approach; and so on.

What is a brief overview of a research study? ›

A summary is simply a brief overview of the main points of a research paper. It should not include any new information or arguments, but simply, concisely state the main points. The summary should be placed at the beginning of the research paper, after the title and abstract.

What is a good introduction example? ›

Posing a question, defining the key term, giving a brief anecdote, using a playful joke or emotional appeal, or pulling out an interesting fact are just a few approaches you can take. Use imagery, details, and sensory information to connect with the reader if you can.

What is an example of an introduction? ›

Introducing one person to a group of people

For example: "Ladies and gentlemen, without further ado, it is my pleasure to introduce you to the Founder and CEO of Tasty Sweets, Mrs. Rachel Malloy." "Emily, Luis and Trent, I would like to introduce you to my grandmother, Mrs. Joan O'Malley."

What are introductory questions? ›

1 adj An introductory remark, talk, or part of a book gives a small amount of general information about a particular subject, often before a more detailed explanation.

How do you start an introduction to a question? ›

Ask a Question

When you begin your introduction paragraph with a thought-provoking question it forces the reader to pause and consider the answer. By asking questions in your essay introduction, you force your reader to pay closer attention to your writing.

What are the 4 parts of an introduction? ›

  • Introduce yourself.
  • Introduce the organisation – museum/company.
  • Learn about & connect the participants.
  • Introduce the programme & its goal.
Mar 16, 2022

What is a introductory sentence in a paragraph? ›

Introduction: the first section of a paragraph; should include the topic sentence and any other sentences at the beginning of the paragraph that give background information or provide a transition.

What are the 3 parts to an introductory essay? ›

Your essay introduction should include three main things, in this order:
  • An opening hook to catch the reader's attention.
  • Relevant background information that the reader needs to know.
  • A thesis statement that presents your main point or argument.
Feb 4, 2019

What two important things must be seen in the introductory section? ›

An introduction should do at least four main things:
  • i. Show that you have understood the title and what you are being asked to do.
  • ii. State your objectives in the essay i.e. say what you are going to do.
  • iii. Outline which aspects of the subject you are going to deal with and how.
  • iv.

How do you write an overview for a case study example? ›

Writing up your case study
  • Introduce the topic area of the report.
  • Outline the purpose of the case study.
  • Outline the key issue(s) and finding(s) without the specific details.
  • Identify the theory used.
  • Summarise recommendations.

Is overview and introduction the same? ›

Overview and introduction are both present in the beginning of written works. While overview are present in scholarly articles, an introduction is present in all types of writing. Overview also known as abstract informs the reader about the major content of the paper.

How long is a research overview? ›

7. Keep it short. Try to avoid an overly long introduction. A good target is 500 to 1000 words, although checking the journal's guidelines and past issues will provide the clearest guidance.

What should the first sentence of an introduction be? ›

An introduction should include three things: a hook to interest the reader, some background on the topic so the reader can understand it, and a thesis statement that clearly and quickly summarizes your main point.

What are the 3 sentences of introduction? ›

There are three parts to an introduction: the opening statement, the supporting sentences, and the introductory topic sentence.

What should I say in my introduction? ›

Personal introductions should include:
  1. Name.
  2. Major.
  3. Expected graduation date.
  4. Career goals.
  5. Relevant experience (project, internship, co-op, etc.)

How do you write a strong introduction paragraph? ›

Writing Successful Introductory Paragraphs
  1. It clearly and specifically states the topic or question that you will address in your essay.
  2. It motivates the topic or question that the essay will examine.
  3. It states, clearly and directly, your position on this topic or question (i.e., your thesis).

What are all the introductory words? ›

although, as, because, before, if, since, though, until, when, etc. Introductory phrases set the stage for the main action of the sentence, but they are not complete clauses. Common introductory phrases include prepositional phrases, appositive phrases, participial phrases, infinitive phrases, and absolute phrases.

What is called introductory? ›

: of, relating to, or being a first step that sets something going or in proper perspective. an introductory course in calculus.

How do you prepare for an introductory interview? ›

Tips to succeed in a preliminary interview
  1. Learn about the company. ...
  2. Treat it seriously. ...
  3. Create an elevator pitch. ...
  4. Prepare for common interview questions. ...
  5. Make a lasting impression. ...
  6. Send a follow-up letter. ...
  7. Tell me a little bit about yourself. ...
  8. Why are you interested in our company?
Mar 10, 2023

How many sentences are in a introduction? ›

Most introductions should be about three to five sentences long. And you should aim for a word count between 50-80 words. You don't need to say everything in that first paragraph.

What is the most important thing in an introduction? ›

The most important thing to include when writing an introduction is your thesis. A thesis statement is the main point of your paper; it is narrow, focused, and specific and very clearly explains your paper's topic. Essentially, a thesis functions as a brief summary of your essay.

What are 7 types of introductions? ›

This lesson explains seven ways to write an introduction.
  • Funnel.
  • Anecdote.
  • Survey.
  • Quotation.
  • Question.
  • Setting the Scene.
  • Definition.

What are the 5 points of an introduction? ›

The introduction must do five things: (1) it provides background to the situation; (2) it identifies the problem; (3) it argues that the problem needs to be solved; (4) it summarizes the solution; (5) it establishes the writer's credibility.

How do you end an introduction? ›

- Make clear to your reader what your main points will be and what perspective you will take. Usually the thesis statement comes at the end of the introduction. It can be one or two sentences.

How do you start off a paragraph? ›

Good paragraphs begin with a topic sentence that briefly explains what the paragraph is about. Next come a few sentences for development and support, elaborating on the topic with more detail. Paragraphs end with a conclusion sentence that summarizes the topic or presents one final piece of support to wrap up.

What are 3 examples of a topic sentence? ›

Topic Sentence: Cooking requires a number of different skills. The topic is "cooking" and the controlling idea is "many different skills." Topic Sentence: It is important to be ready before buying a house. The topic is "buying a house" and the controlling idea is “it is important to be ready."

What is a good sentence to start an essay? ›

This essay discusses … … is explored … … is defined … The definition of … will be given … is briefly outlined … … is explored … The issue focused on …. … is demonstrated ... … is included … In this essay ….. … is explained … … are identified …

How do you write a 3 paragraph introduction? ›

A good introduction to a research paper can be as short as 3 paragraphs. It requires convincing people that your issue is important (paragraph 1), explaining what information gaps are still out there (paragraph 2), and demonstrating that your paper will at least partially fill one or more of those gaps (paragraph 3).

How do you start an essay with words? ›

So, to get you started on polishing your own essay writing ability, try using the words in this list as an inspirational starting point.
  1. Words to use in your introduction. ...
  2. Firstly, secondly, thirdly. ...
  3. In view of; in light of; considering. ...
  4. According to X; X stated that; referring to the views of X. ...
  5. Adding information and flow.
Jan 7, 2019

What are the 3 characteristic of a well written introductory paragraph? ›

An introductory paragraph should indicate generally how the topic is going to be developed. A good introductory paragraph should indicate whether the essay is going to discuss causes, effects, reasons, or examples; whether the essay is going to classify, describe, narrate, or explain a process.

What are the two components of the introductory paragraph? ›

What are the 3 parts of an introduction paragraph?
  • the hook- the information that engages the reader. ...
  • the context- this is called the background information that helps connect the reader to the following thesis.
  • the thesis- is the main idea of the entire essay.
Dec 29, 2021

What is the importance of introductory part? ›

Your introduction is an important road map for the rest of your paper. Your introduction conveys a lot of information to your readers. You can let them know what your topic is, why it is important, and how you plan to proceed with your discussion.

How do you write an overview of a topic example? ›

A topic overview should give the reader an idea of the topic. You will clarify key terms and actors, identify the problem, outline existing measures and formulate your own solutions to the question. Under each sub-heading, you should include your self-written text and links to your sources.

What does case overview mean? ›

A case summary is an overview of a judge's legal opinion of a certain case. The case summary, also called a brief, outlines the facts as determined by the trial court, and the issue of law under appeal.

What is the overview of the situation? ›

An overview of a situation is a general understanding or description of it as a whole.

What is introduction paragraph overview? ›

A good introductory paragraph is generally between three and five sentences. The introduction uses concise language to set up the essay, saving details, arguments, and justifications for the body of the essay. An introduction paragraph, like a greeting, gets reader attention. Next it sets up the purpose of the text.

Does the overview come before or after the introduction? ›

It is up to you where to put the overview - some people like to make it part of the introduction, while others put it at the end of the description. Whichever way you choose - DO NOT have an overview as part of the introduction AND have a conclusion.

How long can an overview be? ›

An overview is simply a summary of the main or most important points in a graph, chart, process or map. It is normally 2-3 sentences long and should be the second paragraph you write in your essay.

How do you summarize an introduction in research? ›

Introduction. This is the most crucial section of a research summary as it helps readers get familiarized with the topic. You should include the definition of your topic, the current state of the investigation, and practical relevance in this part.

How many sentences should an introduction to a research paper be? ›

Do a sentence to get the reader interested in your topic and a sentence to state your thesis. You also want to include a few sentences briefly outlining the important points in the paper and some background information, if necessary. Write at least five to eight clear, concise sentences.

What are the 3 sentences that go in an introduction? ›

The three parts of an introduction are typically the hook, the background information or topical sentence, and the thesis statement.

What are the 3 steps of an introduction? ›

The 3 Main Parts of an Intro Paragraph

In general, an intro paragraph is going to have three main parts: a hook, context, and a thesis statement. Each of these pieces of the intro plays a key role in acquainting the reader with the topic and purpose of your essay.

What are the 2 most important parts of an introduction? ›

An introductory paragraph is usually the first paragraph of an essay. The two parts of an introductory paragraph are as follows: Hook. Thesis Statement.

What are the steps to create a guide? ›

How to create a how-to guide
  1. Understand your target audience. Before writing your how-to guide, it's important to understand your target audience. ...
  2. Research the process. ...
  3. Decide on a title. ...
  4. Create actionable steps. ...
  5. Simplify your language. ...
  6. Incorporate examples. ...
  7. Include additional tips. ...
  8. Proofread.
Jun 24, 2022

How do you write a simple user guide? ›

How to Write a Great User Manual in 12 Steps
  1. Define Your Audience. Know your reader—what is their experience level? ...
  2. Describe the Problem. ...
  3. Break it Down. ...
  4. Be Descriptive. ...
  5. Stick to the Topic at Hand. ...
  6. Take Awesome Photos (or Better Yet, Videos) ...
  7. Don't Use Passive Voice. ...
  8. Avoid Using the First Person.

What are the different types of guide? ›

  • 1.1 Tour guide.
  • 1.2 Mountain guide.
  • 1.3 Wilderness guide.
  • 1.4 Hunting guide.
  • 1.5 Safari guide.
  • 1.6 Fishing guide.

Can an introduction be 4 sentences? ›

Most introductions should be about three to five sentences long. And you should aim for a word count between 50-80 words. You don't need to say everything in that first paragraph.


1. Chapter 1 Introduction to Anatomy and Physiology
(AnatomyGMC- Making Anatomy & Physiology Easy)
2. USMLE Step 1: Introduction – Medical School Survival Guide | Lecturio
(Lecturio Medical)
4. 1. Introduction to critical appraisal
(Cochrane Mental Health)
5. How to Write a Research Paper Introduction
(Wordvice Editing Service)
6. 2 3 1 Introduction to SIMD
(Prof. Dr. Ben H. Juurlink)
Top Articles
Latest Posts
Article information

Author: Pres. Lawanda Wiegand

Last Updated: 05/06/2023

Views: 6486

Rating: 4 / 5 (71 voted)

Reviews: 86% of readers found this page helpful

Author information

Name: Pres. Lawanda Wiegand

Birthday: 1993-01-10

Address: Suite 391 6963 Ullrich Shore, Bellefort, WI 01350-7893

Phone: +6806610432415

Job: Dynamic Manufacturing Assistant

Hobby: amateur radio, Taekwondo, Wood carving, Parkour, Skateboarding, Running, Rafting

Introduction: My name is Pres. Lawanda Wiegand, I am a inquisitive, helpful, glamorous, cheerful, open, clever, innocent person who loves writing and wants to share my knowledge and understanding with you.